Associate Manager Logistics & Warehouse

The Associate Manager Logistics & Warehouse runs the factory warehouse and the movement of materials in and out of it: receiving, storage, issuance to production, finished goods and dispatch.
The role keeps physical stock and ERP records in step, makes sure sensitive optical, electronic and ESD-sensitive items are stored correctly, and that every shipment leaves on time with complete documentation such as packing lists, delivery notes and gate passes.

Core Responsibilities:

A. Material Receiving & Storage

• Supervise receiving of incoming materials, verify quantities and condition, and coordinate inspection and acceptance with Quality and Procurement.
• Ensure received materials are registered in the ERP on time, in coordination with the Inventory Planning & Control team.
• Organise systematic storage with proper labelling, bin locations and traceability.
• Apply FIFO/FEFO to prevent expiry and obsolescence.
• Maintain controlled storage conditions for optical, electronic and ESD-sensitive components, and for lithium batteries.

B. Material Issuance & Internal Logistics

• Issue raw materials to production floors on time and accurately, against production plans and approved requisitions.
• Coordinate with Production Managers and Inventory Planning for material readiness and replenishment.
• Manage return of unused materials from production floors with proper ERP documentation.
• Supervise internal transfers between pre-production, clean room, calibration and sealing areas, keeping full traceability.

C. Inventory Accuracy & Systems (ERP / WMS)

• Keep bin-level stock accurate in the ERP/warehouse system; use bar-coding and location control where available.
• Run regular cycle counts and support periodic and surprise stock audits by Quality or Finance.
• Investigate stock discrepancies, damages or losses, report them immediately and put corrective actions in place.

D. Finished Goods, Dispatch & Logistics Documentation

• Manage the finished goods store and accept only quality-approved items.
• Coordinate packaging and labeling of finished products with Quality and Inventory Planning, including serial-number lists.
• Prepare and check dispatch documents: packing lists, delivery notes, gate passes and ERP dispatch entries; support commercial invoice preparation with Sales and Finance.
• Coordinate with transporters, couriers and freight forwarders for inbound and outbound shipments, and support the Supply Chain team with import/export and customs documentation.
• Make sure packing materials and tools are available, and that packing protects high-value and sensitive equipment in transit.

E. Warehouse Organization, Safety & Compliance

• Maintain warehouse layout, cleanliness and storage discipline in line with safety and audit standards.
• Ensure compliance with EHS, ISO and factory safety protocols across warehouse operations.
• Carry out routine checks of labeling, shelf-life control and handling practices.

F. Team Management & Coordination

• Lead a team of storekeepers, handlers and warehouse assistants; assign daily tasks and monitor performance.
• Train staff in material handling, ERP transactions and safety procedures.
• Work closely with the Manager Inventory & Warehouse and the Inventory Planning team to keep physical stock and ERP records in sync.

Education & Qualifications:

• Bachelor’s degree in Supply Chain / Logistics, Business Administration or Engineering.
• Certification or diploma in warehousing, logistics or supply chain (e.g., CIPS, APICS) will be an advantage.
• Work Experience and Area 3–5 years of experience in warehouse, inventory or logistics operations, preferably in manufacturing, electronics, FMCG or defence.
• Hands-on use of an ERP inventory module (e.g., SAP, Oracle, Odoo, MS Dynamics) and experience preparing dispatch documentation.